Here's a fantastic opportunity for students (high school or college) looking to become more involved with the environment and public service. So, if this strikes a chord with you, please respond. Thank you in advance, and we can't wait for you to join us in doing some good work in Clay County.
Purpose
To assist with the duties and tasks of the Clay Soil and Water Conservation District, an at-large elected board of five supervisors, with no party affiliation. The board meets once a month at the Clay
County Extension Office. All meetings are noticed and open to the public. At no time will this position replicate or duplicate duties the supervisors are required to perform themselves, but will aid in the effective functioning of this elected agency through communication, research, and coordination.
Board Communications
As an elected board, it is required by law that all board functions and activities are open to the public and that communication between supervisors be conducted in the sunshine, with advanced notice encouraging public participation. This means that communication between elected members is limited. Planning and programming for any activities outside of regularly scheduled board meetings can be a challenge. Research, organize, update, maintain, and enhance the contact lists, handbooks and guidance documents on soil and water issues for distribution to the board when pertinent for meeting agenda discussion.
District Support
- Support supervisors as needed, including making phone calls, checking with each supervisor on attendance status ahead of scheduled meetings, coordinating with the treasurer for treasurer reports, coordinating with the secretary for secretary reports, managing the website, coordinating with the Chair for annual report deadlines and filings, managing speaking engagements and logistics, distributing district information, photocopying and filing, and other duties as needed and assigned by the Chair or majority of the board.
- Assist with special event coordination including registration, post-event acknowledgements and reporting, and event planning activities, as needed.
- Utilize district resources like Supervisors, the Association of Florida Conservation Districts, the Florida Conservation District Employees Association, Office of Agricultural Water Policy field staff, and the Natural Resources Conservation Service personnel assigned to the district as well as the National Association of Conservation Districts, the Association of Florida Conservation Districts, and local government policy to develop personnel management strategies and policies.
General Administrative Duties
- Assist District officers in carrying out their duties, as requested, and conduct any responsibilities designated by the board of Supervisors.
- Take messages and relay them to the proper person.
- Assist with scheduling meetings and appointments.
- Keep a schedule of all events that concern the Board and bring it to their attention at the proper time.
- Receive and review mail. Sort supervisors’ mail for distribution and action.
- Answer routine correspondence that does not require the personal attention of the supervisors or
District Conservationist.
- Collect information from newspapers and other sources that may be of interest to employees and
supervisors.
- Anticipate and determine the need for office supplies and equipment at the lowest possible cost to be purchased by the District, and order items upon approval of the board.
- Maintains records and a standardized filing system for the District.
Plans and Meetings
- Assist the Board in preparing the Annual Plan of Operations (POO).
- Assist with the planning and preparation for all District meetings.
- Prepare District board meeting notices and agendas in consultation with the Board Chair. Refer to the Annual Plan of Operations when preparing Board Meeting agendas. Mail notices and agendas to the board members in advance of the meeting.
- Attend all Board meetings. Assemble, type, and distribute all regular and special meeting minutes and attachments.
- Forward copies of all District meeting minutes to the Office of Agricultural Water Policy, NRCS, and the AFCD.
- Answer questions and give information on the programs and services of the District.
- Assist in the preparation of educational events such as field days, tours, and special events.
- Assist in preparing newsletters and news releases concerning district activities.
- Order educational materials such as videos, booklets, brochures, etc.
- Assist landowners applying to the District Board and the USDA NRCS for technical assistance.
Requirements
- Attendance at our regularly scheduled monthly meetings;
- Strict adherence to the Sunshine Law;
- Completion of ethics training course (can be completed post-selection);
- Strong interpersonal and communication skills (both written and oral);
- Ability to effectively interact and communicate with a diversity of people and as a member of a team;
- Proven proficiency in Microsoft Word, Excel and Powerpoint.
- Proven proficiency in email (email account access shall be given upon hire and shall be used for SWCD-related business).
- Proven ability to successfully handle multiple projects, meet critical deadlines, and work
- Work under various settings from working collaboratively in teams to working independently.
- Must provide own personal electronic devices, such as a laptop and cellphone, for usage
Benefits and Pay
As with each elected member of this board, this is a Volunteer Position. Jointly, this board and its affiliate members work to protect the soil and water in Duval County through conservation funding, education and agricultural assistance programming. As a part of our team, you will see in the inner workings of the board, and help us to work towards this vision.
Send resume and letter of interest to Clay SWCD Board of Supervisors at seat1@claysoilandwater.org.
Deadline: Rolling
